In my previous article, I talked about all that you need to know about stakeholder Identification for projects. In this article, I want to look at all that you need to know about the major subsidiary Plans for project management plans. Follow me as we are going to look at that together in this article.

Developing a realistic, useable, dynamic project management plan helps the project team stay focused on the objectives and purpose of your project.

Continually updating your project management plan where new information is available will help you circumvent problems before they develop and ensure that project work occurs according to the plan.

Project management plans…

A project management plan is a document that details how a project will be executed to achieve it’s objectives. A well-defined plan consists of certain components, including

#1 Project management processes

It always consists of a list of project management processes that will be utilised and the level of implementation of each. You need to know the steps that will be taken to achieve the project management objectives, who is responsible for each and every one of them as well as how those project goals will be achieved.

#2 Tools and techniques

The project management plans also talk about tools and techniques that will be used to complete the project management processes. Out have to know whether the organisation has available tools and resources needed to achieve project goals.

#3 Description of tasks

There should be an extensive description is tasks to be completed in order to achieve project goals. It should be detailed enough in such a way that those that will perform those tasks understand what is needed to be done.

#4 Monitoring and controlling changes

It also consists of plans for monitoring and controlling changes for the project. The. project management plan will highlight the steps to be taken to make changes to the project. It will highlight the process of monitoring such changes so that they will not affect the entire project.

#5 Configuration management

Configuration management is another concept that is closely related to change management. It highlights how change should take place as well as how it would take place and how stakeholders would be notified once the change has taken place.

#6 Performance measurement baselines

The project management plan will also have a performance measurement baseline which will set the minimum standard for the project. This will allow stakeholders to make necessary adjustments when the project is falling below standard.

#7 Techniques for communication

The project manager in using the project management plans also has to decide on the techniques for communication with the Project Stakeholders.

It will highlight what needs to be communicated and how it should be communicated to projects. This will ensure that the deliverables are accepted at the end of the day.

#8 Project life cycle

The project manager in using the project management plans also need to decide on the formats of the project life cycle. This will determine how the entire project will move from one place to another. It will determine the entry and exit criteria for the entire project.

#9 Identifying and tracking

It also includes a plan for identifying and tracking as well as documenting open issues.

This will enable the Organisation to identify steps that have been taking so far to address ongoing issues as well making sure that all identified issues are given appropriate attention.

Now the subsidiary Plans…

#1 Scope management plan

This provides guidance on how the project scope will be defined, documented, verified, managed and controlled throughout the entire project.

#2 Requirement management plan

This documents how requirements will be analysed, documented and managed throughout the entire project.

#3 Schedule management plan

This describes the scheduling methodology, the scheduling tool to be used, and the format and established criteria for developing and controlling the project schedule.

#4 Cost management plan

This describes the format and establishes the criteria for planning, structuring, estimating, budgeting, and controlling project costs.

#5 Quality management plan

This describes how the performing Organisation’s quality policy will be implemented by the project management team throughout the project.

#6 Process Improvement Plan

This details the steps for analysing processes to identify activities that enhance their value. This analyses what has been done and decides on what can be done in order to make the process better.

#7 Human Resource Plan

This provides guidance on how human resources required for a project should be defined, staffed, managed, controlled and eventually released from the project.

#8 Communication management plan

This provides details that document the approach to communicating effectively and efficiently with the stakeholders.

#9 Risk management plan

This describes how risk management is structured and performed on the project. This allows the project manager to identify positive and negative risks and decides on how high risks will be mitigated among others.

#10 Procurement management plan

This describes how the procurement processes will be managed from the developing procurement documents through contract closure.

Typical example…

A national supermarket chain sought to reduce the average amount of time its customers spread waiting in the checkout lines. The project management plan listed the necessary management and the tools needed to complement those processes.

The plan also included the task to be completed, such as hiring more clerks and expanding checkout areas, methods for controlling changes to the project, such as designated checkout area, methods for controlling changes to the project, such as a designated Change Control Board (CCB), details on configuration management, performance measurement baselines, stakeholder communication plans, such as weekly regional manager meetings, a project lifecycle, such as implementations, evaluation, and analysis, and the procedures for addressing open issues.

The plan also contained a cost management plan and a quality management plan.

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